Reiswerk Privacy Statement 

Click here for the Dutch version of our Privacy Statement
Klik hier voor de Nederlandstalige versie van onze Privacyverklaring


Stichting Reiswerk is committed to the protection of your personal data. In this Privacy Statement, we aim to provide clear and transparent information about how we handle your personal data.

We make every effort to protect your privacy and therefore handle your personal data with care. In all cases, Stichting Reiswerk complies with applicable legislation and regulations, including the General Data Protection Regulation (GDPR). This means that in any case we:
 

  • process your personal data in accordance with the purpose for which it was provided; these purposes and types of personal data are described in this Privacy Statement. 
  • limit the processing of personal data to the data necessary for the purposes for which it is processed.
  • ask for your explicit consent if we need this to process your personal data.
  • have implemented appropriate technical and/or organisational measures, or will be implementing these measures soon, to guarantee the security of your personal data.
  • do not pass on personal data to other parties, unless this is necessary for the performance of the purposes for which it was provided.
  • are aware of your rights with respect to your personal data and want to draw your attention to these and respect these.
If, after reading our Privacy Statement, you have any questions about our privacy statement or more general questions or wish to contact us, please use the contact details on the right: 
 

For what purposes do we process your personal data?

 
Your personal data will be processed by Stichting Reiswerk for the following purposes:
 
  • To reply to questions asked via the website
  • To enter into agreements
  • To send news reports and personal mailings
  • To send invitations for and communications about events and meetings.
 
For the purposes stated above, we may request the following personal data:
 
  • First name
  • Prefix
  • Surname
  • Address
  • Town/City
  • Telephone number
  • Email address
 

Retention period

 
Stichting Reiswerk does not retain personal data for any longer than is required for the purpose for which it was provided or as required by law. In practice, this means the following:
 
  • Registration (events) newsletter via registration form: during the period that you are registered.
  • Contact details via contact form: for a maximum period of 1 year
  • Event participants: for a maximum period of 2 years
  • Customers or suppliers: during the term of the agreement and thereafter only in the financial administration for a maximum period of 7 years.
  • Prospects/stakeholders/lobby contacts and/or interested parties: during the period that one is seen as a prospect, stakeholder/lobby contact and/or interested party.
 

Disclosure to third parties

We may disclose the information you share with us to third parties if this is necessary for the purposes described above. For example, we may use the services of a third party for:
 
  • the organisation of the Reiswerk Studenten Challenge and other industry events.
  • maintaining the (financial) administration
  • providing newsletters and invitations
 
We will never pass on personal data to other parties whom we have not concluded a data processing agreement with. We will, of course, make the necessary arrangements with these parties (data processors) to guarantee the security of your personal data.

Furthermore, we will not disclose the data you have provided to other parties, unless required and permitted by law. For example, when the police request (personal) data from us as part of an investigation. In such a case we must cooperate and are obliged to provide this data. We may also share personal data with third parties if you give us written permission to do so.

We do not disclose any personal data to parties established outside the EU.
 

Minors

We only process personal data of minors (persons under the age of 16) with the written consent of a parent, carer or legal representative.
 

Security

We take appropriate technical and organisational measures to protect your personal data against unlawful processing. For example, we have already taken the following measures, or measures have been put in place to effect this as soon as possible, but no later than 1 August 2018;

Technical:
  • logging; firewall; virus scanner and software against malware attacks
  • periodic backups
  • restricting the storage of personal data from completed forms on our website in the back-end
 
Organisational:
  • limiting the number of officers who may process personal data
  • storing personal data on paper in lockable cupboards
  • establishing clear protocols and procedures for timely and effective handling of data security incidents
  • signing of a nondisclosure agreement by employees
  • drawing up a data processing agreement with third parties on the processing of files
  • ensuring adequate monitoring of compliance with protocols and legislation and regulations
 

Rights with respect to your data 

You have the right to access, correct or erase the personal data we have received from you. You may also object to the processing of your personal data (or part thereof) by us or by one of our processors. In addition, you have the right to have the data provided by you transferred by us, if you wish, to you or directly to another party. We may ask you to identify yourself before we can respond to the above requests.

Questions?

If you have any questions or comments regarding our Privacy Statement, please feel free to contact us by using our contact form or the information below. 

Stichting Reiswerk
Baarnsche Dijk 10F
3741 LS   Baarn
T: 035 – 543 34 10
E: info@reiswerk.nl

Complaints

If you have a complaint about the processing of your personal data, please contact us directly. If you do not come to an agreement with us, we sincerely apologise.

You have the right to submit a complaint with the Dutch Data Protection Authority. This is the supervisory authority for the protection of privacy.

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